Give them the tools they need to track their own time and expenses so you can do more than just break even.
In the office, offsite, or on the go? Capture, approve and track time and costs in real-time – by client, project or task, however you prefer.
Features
TIMESHEET
However you want, when you want it
Empower your team to log their time quickly with minimum of effort. By task, project, day or week. We work the way you work.
Use start and stop timers for your peace of mind
Add time to a job/task directly while working on it. Simply click the start button directly from your calendar and once you are done, click the stop button. That’s all!
Time can be entered through a Daily or Weekly Timesheet
At home, in the office, and even on the go with our mobile app!
Automatically upload planned time into timesheets to ensure everyone knows what they should be doing, when and for how long.
Preload favourites’ jobs and tasks for a faster, smoother way to log your hours.
Send Automated email alerts to communicate in real-time with your team. For Leave request, leave approval, to prompt staff for missing time, and more.
EXPENSES
All in one place
Easily submit, approve and pay expense claims.
Make the expense claims process simple, fast and paperless for your teams:
Record expenses on-the-go with our mobile App.
Set up Automated alerts to immediately notify approvers when expense claims have been submitted and to notify your team when expenses have been processed.
Quickly review and approve expenses from direct links in your mailbox.
Accurately track costs against a job or client, freelancers or team members.
APPS
Let’s be honest. Entering timesheets and expenses is no one's favourite task.
Paprika makes it as simple and quick as possible with on-the-go apps.
Our Time-tracking app makes it quick and easy to record time. Your team can also view their schedule from anywhere, at any time.
The Expenses app offers an easy way to record, claim and track expenses on the go. Users can attach digital receipts instantly to their claims and view them according to their current status.
Our Apps are available on both iPhone and Android, in multiple currencies and languages.
POWERFUL ANALYSIS AND REPORTING TOOLS
Real-time project visibility with powerful data analysis
Transparency is an integral cog of your agency’s performance.
Real-time information allows you to review and plan more effectively to get the best value for your clients on every project.
Time can be analysed with cost to company, charge out rate and specific rate cards meaning your budget, staff utilisation, profit are constantly up to date.
Costs are immediately available for project cost reporting, analysis and billing.
Build your own dashboards to see how much time has been entered against projects and tasks, when projects are exceeding budget, etc.
Reports can be filtered, automated and customised to suit your business.
A single, integrated solution
Paprika is configured to the requirements of your agency today, but is built with the flexibility to scale up functionality and reporting detail when you need to
A global user base of creative agencies
“I love Paprika. It is a very robust and flexible system which is what you need if you work for an agency because things are changing constantly. We are very happy with the software.”
Dennis Ziel
Finance Director, Seven C3
"I love Paprika and the tools it offers for agencies whether small, medium or large, to manage their finances, resources and projects. Whilst an FD and a consultant I put Paprika into several agencies and they have always been amazed at the transparency it gives them as to where their profitability (or lack of it) is coming from. I wouldn't hesitate to recommend Paprika to any agency looking to upgrade their software."
Deborah Broadbent
Founder, Vision FR
"Paprika is a robust job costing and accounting system that seamlessly tracks transactions from jobs to accounts. Its ability to provide live time job information along with meaningful financial data makes it a powerful and vital resource for any project based company."
Chris Lang
DBA Accredited Expert, Flash Accounts
"We needed a tool to handle the volume of work (perhaps 300 live projects at any time), the diversity (projects range from £200 to over £100,000 projects) and the geography (over 65 countries and 42 currencies in 2015!). We found it in Paprika."
Jeremy Stern
Managing Director, PromoVeritas
"Even though ASW (Agency Software Worldwide) have expanded, they have maintained their family personality."
Dorcas Gordon
Finance Director at Kazoo, Done+Dusted and Progress Productions
"We implemented Paprika in 2018 and have gradually introduced more functions ever since. We use the software for pretty much everything client related. It’s very reliable and provide all the functions that a business needs to run efficiently."
Dennis Ziel
Finance Director, Seven C3
"Unlike other software packages, if you require assistance there is someone at the end of a phone/email to help. The personal touch is invaluable."
Dorcas Gordon
Finance Director at Kazoo, Done+Dusted and Progress Productions
"I found that Paprika is by far the best at satisfying the complex commercial requirements of an agency."
Hayley Finmore
Director of Finance and Operations at Uncommon Creative Studio
"I must give kudos to the team over at Paprika because they’re constantly seeking feedback and striving to meet their clients’ ever-evolving needs. And for me that’s what sets Paprika apart - I’ve always felt like I’m getting a truly personal service."
Hayley Finmore
Director of Finance and Operations at Uncommon Creative Studio
"With Paprika, we’ve been able to tailor the system-generated reports to cater to all the different ways we need to view the core data. It's also intuitive and user-friendly enough to be adopted beyond the finance function."
Hayley Finmore
Director of Finance and Operations at Uncommon Creative Studio
See Paprika in action
It can be difficult to appreciate how extensive Paprika agency management software really is, that’s why you have to see it in action for yourself. Book a demo for a non-obligation run through with one of our experts to show you the features that can transform your agency.
